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Docs Scheduler Recurring Jobs

Recurring Jobs

Set up work that repeats, such as regular servicing, and Smartworks creates each job on time.

Overview

A recurring job is a schedule, not a job. You set the customer, the work and how often it repeats, and Smartworks creates a new job each time it falls due. Recurring Jobs lists your schedules and whether each one is running.

The Recurring Jobs list with filters above a table of schedules, their frequency, next run date and state

Finding a recurring job

Filter by Job Title, Customer or State. State starts on All. The table shows Job Title, Customer, Frequency, Next Run Date and State. Click a row to open it.

Create a recurring job

The New Recurring Job form with customer, job, start date, interval and frequency fields
Step by step: create a recurring job
  1. Click Create Recurring Job.
  2. Choose the Customer.
  3. Choose or type the Address.
  4. Choose a Customer Asset, if the work is for one.
  5. Enter the Job Title and a Description.
  6. Choose the Job Status each new job starts on.
  7. Choose the Start Date.
  8. Choose an End Date, if the schedule should stop.
  9. Enter the Interval and choose the Frequency: Daily, Weekly, Monthly or Yearly.
  10. Click Save.

Interval and Frequency work together. An interval of 2 with Weekly repeats every two weeks. The Start Date also sets the pattern: a Tuesday start for a weekly job repeats it every Tuesday. No jobs are created after the End Date.

A new schedule cannot start in the past. If it starts today, Job will be created immediately asks you to confirm. Click Proceed to save it.

Pausing, cancelling and resuming

An open recurring job shows its state beside the heading, and Next run: with the date the next job will be created.

State Meaning Buttons
Active Creating jobs on schedule. Pause, Cancel
Paused Not creating jobs for now. Resume, Cancel
Cancelled Stopped by someone in your team. Reactivate
Ended Finished, because the end date has passed. Reactivate
Failing Creating the job has failed, and Smartworks keeps retrying. Resume, Cancel
Failed Creating the job failed too many times in a row. Resume, Cancel

Saving any change to a cancelled or ended recurring job also reactivates it.

Good to know

History

History lists every run, with the Date, a Message and a link to the Job it created.

Deleting a recurring job

Delete removes the recurring job after Delete recurring job asks you to confirm.

See also